Exhibition

You are invited to participate in the 11th National Allied Health Conference as a sponsor and/or exhibitor. As the national conference for the allied health in Australia, this event is committed to developing an event that fosters discussion between our delegates and your organisation.

The exhibition will run for the duration of the main conference commencing with a Welcome Reception on Monday 9th November and concluding at the end of afternoon tea on Wednesday 11th November 2015.

Exhibition Booth $2,500* (incl. GST)

  • White melamine booth structure 3m wide x 2m deep (2.4m high)
  • Company name on fascia. Black computer cut vinyl lettering (max 30 characters)
  • Listing on the conference website Exhibition page with hyperlink
  • Delegate list on the conference app (name, position, organisation, state/country)
  • Logo on the conference website's home page with hyperlink
  • Logo, Hyperlink to website and Profile in the conference app (200 words)
  • Trestle table, two chairs, power, lights, wireless internet
  • Two exhibitor staff registrations, including the Welcome Reception**

  • Note: Venue is carpeted. Floor panels in picture are not a standard inclusion

    *Not for Profit organisations in the health industry may apply for a discounted exhibition booth rate.
    **Exhibitor staff registrations do not include access to conference sessions or the Conference Dinner. Conference Dinner tickets can be purchased separately. Additional two day exhibitor staff registrations are available for $395.

    SPONSORSHIP AND EXHIBITION BOOKING FORM

    Exhibitor STAFF registration form

    INCOMING materials delivery label

    OUTGOING MATERIALS DELIVERY LABEL

    EVENT & EXHIBITOR CROWN CONVENTION CENTRE GUIDELINES

    INCOMING satchel insert delivery label

    Exhibitor bump in: 1200-1700 Monday 9th November 2015 (Welcome Reception commences 1730)
    Exhibitor bump out: Wednesday 11th November 2015 (afternoon tea concludes approximately 1530)

    Exhibition Builder: Staging Connections
    Julian Ward
    P: (03) 9321 6618
    E: jward@stagingconnections.com

    Exhibition Builder: Staging Connections
    All Exhibitors are required to complete a booking form and send to Julian Ward by email. You can view the catalogue for alternative exhibition booth accessories here.

    Exhibitor Game Prize Sponsorship $In-Kind

    This is a fun opportunity to support the exhibitor networking game at the conference by donating a prize that will be awarded randomly to those delegate who take part.

    The Delegate App game is designed to encourage delegates to visit and interact with the exhibitors. Delegates must visit each exhibition site to collect a portion of a secret phrase by scanning a QR CODE from each exhibitor. When they have the full phrase they will be eligible to enter the draw for the donated prizes.

    For sponsorship and exhibition sales please contact Anna Boyes at Conference Design by email, or by telephone 03 6231 2999 (International +61 3 6231 2999).

    Terms and Conditions for Sponsors and Exhibitors

    Changes to the Terms and Conditions for Exhibitors and Sponsors

    Conference Design Pty Ltd and the organising committee reserves the right to change these Terms and Conditions for Sponsors and Exhibitors.

    Conference Design will email sponsors and exhibitors of any significant changes to the sponsorship and exhibition packages, the exhibition floor plan or these terms and conditions. Significant changes will be emailed to the relevant sponsors and exhibitors. Minor changes will be updated on the web site without notice.

    Cancellation or Postponement of the Conference

    Conference Design Pty Ltd and the organising committee do not accept any liability for losses incurred in the event of the conference being cancelled or postponed due to an unforeseen event or any other event that renders performance of this conference inadvisable, illegal, impracticable or impossible.

    An unforeseen event shall include, but shall not be limited to: an Act of God; infectious disease outbreak, industrial disruptions, service provider failures, governmental restrictions and/or regulations; war or apparent act of war; terrorism or apparent act of terrorism; disaster; civil disorder, disturbance, and/or riots; curtailment, suspension, and/or restriction on transportation; or any other emergency.

    In the event the conference is cancelled or postponed refunds will not be issued. All available funds will be credited towards a future conference held by the hosting organisation.

    Correspondence

    When booking a sponsorship package or exhibition booth please appoint and advise a single point of contact. All information including sponsorship, exhibition, registration, function and accommodation bookings will be recorded under the one name. All confirmations and notices will be sent to this person.

    Exhibition Floor Plan

    The exhibition floor plan is subject to change without notice. The floor plan is not to an exact scale, but accurately represents the relevant positions of booths.

    Conference Design Pty Ltd and the organising committee will allocate site positions after taking into account each organisation's sponsorship, the date of confirmation of participation, preferences, proximity to competitors and any other relevant matters deemed appropriate.

     

    AUD and GST

    All costs are inclusive of GST and are in Australian Dollars.

    Security

    The conference and exhibition will not have designated security personnel. No valuable items should be left unattended at your booth at any time and especially not overnight.

    No responsibility is accepted for any loss or damage to equipment and display materials

    Cancellation of Sponsorship and Exhibition Bookings

    Cancellation of a sponsorship or exhibition booking must be advised in writing to Conference Design.

    Cancellations received up to121 prior to the Conference will receive a refund of any payments, less the non-refundable 50% deposit paid to confirm the sponsorship or exhibition booking. Cancellations received on or after 120 days prior to the Conference will will not receive a refund.

    Representatives

    Anyone from your Organisation attending the conference or guests you wish to invite to the Conference must register with Conference Design before the conference. An official conference name badge will be required to access the conference and exhibition area.

    Signs and Banners

    No signs or banners may be affixed to the venue and should be free standing, pop-up banners to allow for easy placement.

    Damage to the Venue

    The cost to repair any damage to the venue deemed to have been caused by your staff, contractors, agents or guests will be the sole responsibility of your organisation.

    Storage

    There is limited storage on site for exhibition equipment or packaging.

    Deliveries

    Conference Design Pty Ltd and the organising committee do not accept any loss for late or undelivered material even where your Organisation has used a recommended supplier.

    Insurance

    All exhibitors must have public liability insurance for the period of the exhibition. NAHC will not be responsible for any loss or injury that may occur to the exhibitor, exhibitor’s employees registrants, the public or property from any cause whatsoever prior to, during and the subsequent period of the meeting. Exhibitors shall indemnify and hold harmless NAHC from all liability (damage or accident) that might ensue from any cause resulting to or connected with the transportation, placing, removal or display of exhibits.

    Disclaimer

    Every effort has been made to present, as accurately as possible, all the information contained in this brochure. The Organising Committee only to procure and arrange these activities and do not accept responsibility for any act or omission on the part of the service providers.

    No liability is accepted for any inaccuracy, nor for delay or damage, including personal injury or death, howsoever caused resulting from or arising out of reliance upon any general or specific information published in this brochure. In the event of unforeseen circumstances, the Organising Committee reserves the right to change any or all of these details.

    Custom Stands

    All custom stands must fit within the purchased floor area and at the correct dimensions. Custom stands must not exceed 4.0 metres high.

    If you have any questions please email Anna Boyes or phone 03 6231 2999. Send a final floor plan and elevations of your stand to Anna for approval.

    All packing and transportation crates and containers must be stored offsite during the conference and you should arrange this with your courier.

    Delegate List

    Due to privacy requirements the delegate list will be suppliedon the conference app
    at the time of the Conference and will name, company and state.